Website Privacy Policy

About This Policy

This Website Privacy Policy explains how Spectra Dental Care collects, uses, and protects information when you visit spectradental.org or contact us through this website.

This policy applies to information associated with the use of this website. It is separate from Spectra Dental Care's Notice of Privacy Practices, which describes how we may use and disclose protected health information in connection with dental care, payment, and healthcare operations.

Information We Collect

Information You Provide

When you contact Spectra Dental Care through our website, you may provide information such as your name, email address, phone number, your relationship to Spectra Dental Care, and the information you include in your inquiry.

Our General Inquiry form is provided through Paubox and is intended for general questions. Please do not use the form for urgent concerns, patient referrals, or medical records. Patient-specific information, referrals, and medical records should be sent through established referral pathways or other approved secure communication methods.

Website and Technical Information

Our website is hosted by Squarespace. Squarespace may process limited technical information needed to operate, secure, and deliver the website, such as IP address, browser and device information, pages requested, and related technical data.

Spectra Dental Care has disabled the Squarespace Activity Log and restricts non-essential analytics cookies. We have not added third-party advertising trackers or analytics services such as Google Analytics or Meta Pixel.

How We Use Information

We use information submitted through the website to respond to inquiries, communicate with you, route questions to the appropriate member of our team, and maintain records as appropriate for our business operations.

Technical information associated with website visits may be processed by Squarespace as necessary to operate, secure, and deliver the website.

If information submitted to Spectra Dental Care becomes protected health information in connection with dental care, payment, or healthcare operations, our use and disclosure of that information is governed by our Notice of Privacy Practices and applicable law.

How We Share Information

We do not sell personal information collected through this website.

We may share information with service providers that help us operate the website and communicate with visitors. These include Squarespace, which hosts and operates the website, and Paubox, which provides the secure General Inquiry form and related communication services. These service providers may process information in connection with providing their services to Spectra Dental Care, subject to applicable law and our agreements with them.

We may also disclose information when required by law, regulation, legal process, or governmental request, or when reasonably necessary to protect the rights, safety, or security of Spectra Dental Care, our patients, website visitors, or others.

When information constitutes protected health information, disclosures are governed by our Notice of Privacy Practices and applicable HIPAA requirements.

Cookies and Website Analytics

Our website uses cookies and similar technologies that are necessary for the website to function properly.

Spectra Dental Care restricts non-essential Squarespace analytics cookies and has disabled the Squarespace Activity Log. We have not added third-party advertising trackers or analytics tools such as Google Analytics or Meta Pixel.

Because non-essential cookies are restricted, some website analytics may be limited or less precise.

How We Protect Information

We take reasonable administrative, technical, and physical measures to protect information collected through this website from unauthorized access, use, alteration, or disclosure.

The General Inquiry form is provided through Paubox to support secure transmission and handling of submitted information. However, no website, electronic communication, or information system can be guaranteed to be completely secure.

Data Retention

We retain information submitted through this website only for as long as reasonably necessary to respond to inquiries, maintain appropriate business records, comply with legal or regulatory requirements, resolve disputes, and protect the security and integrity of our operations.

Information processed by service providers such as Squarespace and Paubox may also be retained in accordance with our service arrangements with those providers and applicable law.

If information becomes part of a patient's health or dental record, or otherwise constitutes protected health information, its retention is governed by applicable healthcare requirements and Spectra Dental Care's policies for protected health information.

Your Choices and Contact Information

You may choose not to provide personal information through this website. If you prefer, you may contact Spectra Dental Care by phone or email using the contact information below. If you have questions about this Website Privacy Policy or about information you have submitted through this website, please contact us:

Phone:(503) 583-2623
Email:admin@spectradental.org

If your question concerns your rights regarding protected health information, please refer to our Notice of Privacy Practices.

Changes to This Policy

We may update this Website Privacy Policy from time to time to reflect changes in our website, services, privacy practices, or applicable requirements. We will post the current version on this page.

Last updated: August 24, 2026